Why Civica Expense is the Best Expense Management Software in the UK?
Civica Expenses, formerly MyExpenses, offers a streamlined, secure way to manage employee expenses. Our advanced software allows employees to submit claims and capture receipts in real-time, ensuring accuracy and efficiency.
Expenses on the Move:
Civica Expenses software simplifies expense management. Using the app, employees can submit claims and capture receipts in real time, ensuring accuracy and speeding up approvals. Managers can also approve claims on the go, further accelerating the process.
Digital receipt management:
Our app includes a digital snap and store functionality to prevent lost receipts. Using Optical Character Recognition (OCR), the Civica Expenses software automatically populates receipt values, reducing manual data entry and improving accuracy.
Accurate mileage tracking:
Our built-in GPS feature records journey details automatically, saving time and increasing accuracy. This ensures that mileage claims are precise and effortless.
Sustainability support:
Support your organization’s sustainability goals, such as achieving Net Zero, with our carbon calculator. This tool tracks the carbon emissions associated with business expenses on every claim, helping you monitor and reduce your environmental impact.
Comprehensive Data and Insights:
Our expense management software provides a holistic view of all expense-related data, trends, and insights in one place, enhancing your ability to manage and analyze business expenses effectively.
Enhanced Security:
We prioritize the security of your data. Our robust security systems ensure that all your information remains safe and confidential.
Our expense software manages your expenses, so you can focus on caring for your people.
Why Choose Civica Expenses?
Simple submission and approval.
100+ reports and charts.
Works with HR, Payroll, ERP, ESR (NHS), supports SSO.
Auto-checks licenses, tax, MOT.
Tailor fields, reduce admin time.
Expense management software that’s made for you
- Access anytime, anywhere
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Empower your mobile workforce to enter, approve and report expenses via our mobile app. Keeping your data safe We understand the importance of keeping your data secure. We have robust security systems in place to keep your data safe at all times.
- Streamline receipt management
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Prevent lost receipts with our digital snap and store app functionality. Manual inputs are also reduced with Optical Character Recognition (OCR) to populate receipt values automatically. Civica’s receipt compliance team can also ensure that all receipt values match their claim lines, leading to higher productivity, increased claimant success and enforcement of your expense management process.
- Increase transparency
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Claimant and manager approval notifications delivered at each stage of the claim, delivering transparency for all parties.
- Better financial analysis
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Get a comprehensive view of your expenditure with over 100 reports and charts to help you spot trends and plan for your future.
- Improve visibility
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Civica Expenses integrates with all key organizational systems including HR, Payroll, ERP and ESR (NHS) and more. Our expense management software is Single Sign On compatible making logins pain-free.
- Meet duty of care with driver checks
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Automatically check driving license, vehicle tax and MOT details with the Civica Driver management system to improve risk management and ensure you fulfil your duty of care to employees.
- Tailor Civica Expenses to suit you
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Reduce administration time for employees completing expense claims with custom fields and sequencing tailored to your requirements.
Tomasz Nikiel,
Finance Director,
Rightmove
With Civica Expenses, there is no need to keep paper copies or worry about lost receipts. All information is available online, allowing for quick and efficient processing.
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Expense management software FAQs
- What is expense management software?
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Expense management software helps employees submit their business expenses and capture receipts. Managers use the software to validate and approve claims and track expenses in real-time.
- What is an employee expense management system?
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An employee expense management system is a software solution designed to help small businesses manage and track the expenses incurred by employees. This system allows employees to submit their expense claims digitally, attach receipts, and ensure compliance with company policies. Managers can review, approve, or reject claims, and finance teams can monitor and analyze spending patterns. By automating these processes, an employee expense management system reduces administrative burden, increases accuracy, and provides comprehensive reporting and insights into company expenditures.
- What are the benefits of using expense management software?
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An online expense management system simplifies the expense claim and approval process, centralizes all data and insights, and improves the accuracy of expense claims through automation and validation. It also supports sustainability by tracking carbon emissions related to business expenses.
- Who uses Civica Expenses?
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Our expense management software is used by HR, finance teams, and payroll teams across both public and private sectors. Civica Expenses has been a trusted solution for fast and accurate expense management in the UK for over 25 years.
- What are the key features of expense management software?
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- Expense Claim App: Allows employees to submit claims anytime, anywhere, and enables managers to approve them quickly.
- Receipt Management: Digital snap and store functionality prevents lost receipts and reduces manual data entry.
- GPS Integration: Automatically records business mileage to save time.
- Carbon Calculator: Tracks carbon emissions related to business travel, supporting sustainability commitments.
- What is the best software for keeping track of expenses?
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Civica Expenses is considered one of the best solutions for expense tracking due to its comprehensive features, user friendly interface, and robust security measures. It offers real-time tracking, digital receipt management, automated mileage logging, and detailed financial reporting. These features, combined with seamless integration with key organizational systems and strong support for sustainability initiatives, make Civica Expenses an excellent choice for managing and tracking expenses efficiently.
- Why choose Civica for your employee expense management software needs?
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Civica Expenses stands out as a leading management software for employee expenses by providing all the essential tools for efficient expense tracking and reporting. With features designed to streamline processes and ensure compliance, our software meets the diverse needs of modern businesses.
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