We understand every Multi-Academy Trust (MAT) strives to maximise student wellbeing and provide nutritious school meals. But higher food costs, inadequate funding a rapidly evolving and legislative landscape, make this a challenge.
Civica Catering Management helps you to serve healthy, personalised meals, while providing an efficient and compliant service in a safe environment. Our extensive work with leading education catering providers guides the development of Civica Catering Management, part of our suite of smart software solutions designed specifically for MATs.
- Centralises paperless kitchen management and menu administration for improved efficiency with easy repeatable processes that are quick for people to learn
- Gives more control over costs through improved supply chain management and centralised sales and FSM data
- Provides sustainability insights you need to hit Net Zero targets through tracking food waste and CO2 impacts and making it easier to buy local.
- Protects student wellbeing and reassure parents, with nutritional data against menus, allergen management and reporting for schools/parents
- Provides ability to sell your services to neighbouring schools and MATs.
80% reduction in paper usage in the kitchen
70% reduction in purchasing and invoicing costs
Save 1 hour a day for every kitchen manager
Why choose Civica as your catering software partner?
Improve efficiency to deliver faster and more reliable services with easy repeatable processes and centralisation
Drive down costs by improving procurement control and visibility of data so you can track and share this information easily with stakeholders
Support safe and sustainable choices, that protect their wellbeing while reducing the social impacts of food waste and CO2
Join our leadership programme, arrange a demo, view our pricing or read more about our solutions.
Nigel Craine,
Head of Schools Catering,
Lancashire County Council
The Civica system gives us our menu analysis tools to be able to design multiple menus using the same core base of ingredients. It controls everything in terms of outputs for all our menus and ensures we have complete oversight of all the food that we purchase. It’s the heart of what we do.
Civica enhances catering control for 30 primary schools in North Lincolnshire
Discover how North Lincolnshire Council is using Civica Catering Management software to meet some of its most pressing challenges head-on and safeguard students.
Read the case study
FAQs
- What features does Civica Cashless Catering include? Will I need a separate food menu management system or menu costing software?
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Our smart cloud catering software provides a complete framework for foodservice. It enables you to monitor, analyse and manage operational, legal and financial objectives – all in one place. It covers:
- Paperless kitchen management
- Financial governance
- Recipes and menus
- Wellbeing and sustainability
- Purchase to pay
- Stock management
- Integrated cashless payments and pre-order via Civica Cashless Catering.
- What is paperless kitchen management and what are the benefits?
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Check takes the work out of paperwork. And the paper. Our paperless kitchen app is integral to Civica Catering Management. It replaces paper-based processes with a centrally-managed, integrated system. It’s designed to help keep processes streamlined, sustainable and safe. It increases efficiency, ensures compliance and helps you make better decisions.
Available for iOS and Android, it doesn't stop working when you're offline. You can manage your catering activity even if you're out of signal.
Streamline your processes
Check helps you to work more efficiently, with greater control and financial transparency, while still having the flexibility to create unique offers for different schools. The data you need is always at your fingertips, and anything you input is immediately reflected in your Civica Catering Management system and shared with co-workers.
Keep your compliance in check
Compliance with legislation and best practice is vital for safety, and to keep your reputation and relationships in good order. Training can be delivered, and competency tracked within Check. This helps you maintain consistency across schools, with standard processes available to everyone.
Make better decisions
With a clear, up-to-date view of activity across your entire operation, you can quickly monitor KPIs and optimise performance. An overview of purchasing and stock control helps you spot opportunities to reduce waste and make savings. At-a-glance access to attendance and tasks enables you to make sure staff are best placed to make a positive impact.
- How does Civica Catering Management protect the wellbeing of students with allergies?
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More than 150 million Europeans suffer from food allergies and intolerances. Alongside offering a wide, healthy choice, caterers have a legal responsibility to provide correct allergen information to customers. Our Wellbeing Portal tracks, manages and communicates accurate allergen, nutritional and CO2 information.
Manage risk
Wellbeing collates data from multiple sources and suppliers, with any changes to ingredients, recipes or menus automatically updated. Correct allergen information is always available, and you can be confident that you’re compliant with Food Information Regulations and Natasha’s Law.
Communicate consistently
Transparency from field to fork is vital to ensure compliance. Civica Wellbeing is easily accessed by kitchen teams, suppliers and students and parents via a web portal. Our white-labelled web portal displays a live allergen profile of each dish, with additional dietary information helping customers.
Nutritional information
Civica Catering Management integrates data from supplier links (directly or via Erudus) to offer a wide range of information including costs, profitability, weight, allergen information, carbon value and calories (not required for schools). Nutrition data from McCance and Widdowson is also available. For added simplicity, data can be provided to EPOS and pre-order apps, exported to labelling suppliers as with Natasha’s Law and displayed on our Wellbeing Portal.
- Will Civica Catering Management help us spend less on stock?
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Yes! Civica Catering Management empowers you to take control of all elements of stock management: purchasing, transfers, wastage and stock taking. You could reduce the stock you hold by 5%.
Increased productivity and reduced costs
Improving stock holding helps you release investment funds back into your Multi-Academy Trust. Civica Catering Management ensures you can readily align stock holding with your foodservice offer and trading volumes, while streamlining procurement, stock turnover and efficiency.
Improved visibility
Get automatic updates based on procurement and trading activity. Our dynamic stock profiling provides automated line by line stock level adjustments in line with purchases, sales, transfers and wastage.
Focused reporting
Get the full picture with validated site level performance reporting, supported by line-by-line analysis.
Our automated routines calculate, volumes, costs and variances. You can easily conduct stock item and calendar-based audits to support analysis and enquiries. Benefit from detailed consumption reporting from finance system coding through to stock item-based movement reporting.
- How does Civica Catering Management help improve cash flow?
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Civica Catering Management helps you improve cash flow and reduce administration by up to 7 hours per week, with real-time capture and visibility of consolidated trading data across your estate and rapid reconciliation.
Configurable cash management
Our flexible cash sheets align incoming and out-going cash flow on a site-by-site basis. You can capture data on all incoming and outgoing monetary activities including sales, cash in hand, ATM, cashless loading and bank card transactions in line with site specific revenue streams.
Delivered services
Detailed analysis of all non-revenue services, such as free issues and loans.
Validated data returns
Reduce administration with our two-stage validation that captures inaccuracies prior to processing.
Detailed reporting
Operational reporting in line with configured trading calendars supports wider financial management and operational performance reporting.
Learn more about our smart solutions for MATs
Financial resilience
We help to reduce the cost of operations and empower financial resilience across your ecosystem through efficient, integrated and centralised management of your Trust’s financial posture.
Effective teams
Maximise staff effectiveness and drive staff growth and retention for better continuity of teams with a centralised and intuitive source of the truth.
Safe environment
From statutory compliance, safer estate management and supporting pupil’s nutritional needs, we help you focus on what matters by reducing the burden of reporting and improving efficiencies.
