Civica Property Management Software

A central hub for all your property data providing real-time visibility across your entire portfolio.

Monitor and manage running costs such as utilities, insurance, valuations, lease, rents, service charges, reactive maintenance and costs of sale.

Model and schedule forward maintenance plans with our facilities management (CAFM) software module. Easily find and share property information and collaborate with suppliers and internal/external partners. Increase efficiency and reduce the cost of maintaining your property.

Proactively monitors compliance to ensure you meet your statutory regulations for building safety in key areas such as fire, electrical testing, and water hygiene and where required, specialist areas such as asbestos.

Enables effective project management of capital works programmes such as new buildings or refurbishment programmes, supporting the public sector in their effort to deliver service transformation, economic regeneration or general facility upgrades.

Manage your revenue, accurately manage budgets, costs and invoicing. Integration with finance software, like Civica FinancialsLIVE, saves time on monthly reporting of key data and provides confidence in the accuracy of information. Contractor portals to upload invoices and authorisation workflow helps better manage reactive and planned maintenance.

Attain financial transparency with the CIPFA compliant capital accounting features, which easily integrate with financial reporting systems and enables the management of projects across the full supply chain. At the year end, seamlessly journal all capital adjustments into your General Ledgers.

Fluctuating utility prices have made it even more difficult for the public sector to forecast budgets. Stores all utility data including meter readings, tariffs and bills, to assist decision making, especially around identifying higher consumption and energy inefficient assets.

Matching the needs of the community with the property and facilities made available, is an ongoing issue. For example, the number of school buildings, community facilities and homes for the older generation, to meet an ever-shifting set of community demographics. We can help resolve these longer-term supply and demand questions.

Reducing carbon emissions and achieving net zero by 2050, has directly impacted the public sector. We can help improve understanding of current emissions and energy use across your portfolio. Carbon reduction plans can then be incorporated into the existing property and asset maintenance plans to minimise the cost of implementation.

Helps public sector organisations consider change and regeneration within a portfolio or geographical area by comparing the footprint of property types across an area, matched with usage needs.

Property management software helps you as a property owner-occupier, as a landlord or as a tenant to efficiently manage your property portfolio and associated assets. This can help you with estate management, buildings management and facilities management, as well as longer term capital works project management.

• Optimise the use of your property assets and capital projects
• Manage your income generation
• Improve your compliance and risk management
• Deliver on your carbon reduction targets.

Cost and resource management - A central hub for all your property data providing real-time visibility across your portfolio. Monitor and manage running costs such as utilities, insurance, valuations, lease, rents, service charges, reactive maintenance and costs of sale. Facilities management (CAFM) - Model and schedule forward property maintenance plans. Easily find and share property information and collaborate with suppliers and partners. Increase efficiency and reduce the cost of maintaining your property.

Compliance and risk management - Proactively monitor compliance to ensure you meet your statutory regulations for building safety in key areas such as fire, electrical testing, water hygiene and asbestos.

Revenue tracking - Accurately manage budgets, costs and invoicing. Integrates with finance software, to save time on monthly reporting and confidence in the accuracy of financial information. Contractor portals or apps enable better management of building maintenance costs. CIPFA compliant capital accounting features enables financial transparency and the management of projects across the supply chain.

Energy management and sustainability - Analyse utility usage and costs to identify higher consumption and energy inefficient assets. Store all utility data including meter readings, tariffs and bills to assist decision making. Improve understanding of current emissions and energy use across your portfolio. Provides evidence to support carbon reduction strategies which can be incorporated into existing asset maintenance plans to minimise implementation costs.

Project management - Effectively project manage capital works programmes such as new buildings or refurbishment. Supports the delivery of service transformation, economic regeneration or general facility upgrades. Helps public sector organisations consider change and regeneration within a portfolio or geographical area by comparing the footprint of property types across an area, matched with usage needs.

Civica Property Management is designed for public sector organisations. We support local and central government, NHS, fire and police to effectively manage their property portfolio and assets.